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  • Infrastructure Pursuit Proposal Specialist

    Job Description

    Pursuit/Proposal Specialist
    We currently have an opening for a Pursuit/Proposal Specialist in our Atlanta office. As a key part of the strong and dynamic Winning Pursuit Team, the Pursuit/Proposal Specialist works with client teams to drive and coordinate ongoing sales, capture planning, strategy, and pursuit/proposal activities for the Infrastructure Business Line in Georgia. It is imperative that the Pursuit/Proposal Specialist quickly develops a comprehensive understanding and knowledge associated with priority clients, (i.e., projects, competitors and opportunities). Experience with Georgia DOT proposals is a plus.

    Pursuit/Proposal Specialist will support pursuit teams through the positioning, proposal management and interview stages, bringing an understanding of the Architecture/Engineering/Consulting (A/E/C) industry to support pursuit strategies from the client planning stage up to contract award. This is a dynamic position that requires strategic thinking, flexibility, planned and proactive approaches, and the ability to shift priorities frequently while maintaining attention to detail and achieving high quality standards. Pursuit/Proposal Specialist must be able to prioritize, multi-task, function effectively under multiple deadlines and time constraints, schedule workload and manage time efficiently in a high-pressure, fast-paced environment while demonstrating an energetic “can do” attitude.
    Job Responsibilities/Activities:
    Marketing Information Management & Content Writing/Editing

    • Support the development and maintenance of various written content including project descriptions and information and staff resumes on a regular basis in marketing drives and databases

    • Proactively identify backlog of projects or resumes that need to be created or updated

    • Proactively coordinate with staff to create master descriptions for new projects and staff resumes; interview technical staff to discern project details; draft content and collect photography; collaborate with technical staff and other Pursuit/Proposal Specialists to ensure all final content is accurate

    • Maintain up-to-date, marketable personnel resumes throughout the year, create resumes for new hires within the first month of start date

    • Perform grammatical edits for all content to guarantee concise, correct language that promotes the staff member and our brand

    • Continually update information received at proposal stage and work with teams to maintain information proactively in Cosential and other sources


    Proposal / Interview Phase:

    • Supports proposal and interview stages of the pursuit process; primarily responsible for addressing client needs and implementing messaging aligned with the knowledge collected throughout the positioning phase

    • Supports process from initial plan of the opportunity and kick-off meeting through development, quality assurance, complying with all RFP requirements, and production and delivery of the finished product

    • Interviews technical staff to tailor and/or write resumes, project descriptions and other proposal information 

    • Supports the interview process to align presentation themes and messaging with the knowledge collected throughout the positioning and proposal phases, attends interview preparation and practice sessions

    • May attend pre-proposal and debrief meetings as-needed 


    Pursuit and Capture Planning / Strategy Development and Implementation: (training provided if needed)

    • Participates in client planning with pursuit leaders and operations partners

    • Collaborates with client teams to support in positioning efforts new projects supporting the organization and implementation of comprehensive capture plans

    • Develops and tracks action items and schedules to keep the pursuit plan moving forward

    • Support with market research, competitive analyses, etc. on leads, opportunities, clients, projects and competitors as-needed 


    Additional Sales Enablement Responsibilities:

    • Works with client teams to support proactive pipeline management

    • Facilitates creation and preparation of client and pursuit specific collateral or materials for positioning meetings

    • Collaborates with Shared Services teams as needed for systems, tools and information management initiatives

    • Stays in tune with creative marketing tools, digital communications and social media, and uses this information to help the organization operate with initiative and innovation

    • Supports outreach efforts, such as award submittals, client events, white paper or presentation development, tradeshows and public relations efforts as needed 


    Preferred / Required Qualifications

    • Exceptional written and verbal communication skills and professional demeanor – speaks clearly and concisely, listens and gets clarification in one-on-one and group situations. (This position requires extensive writing and frequent communication via phone, email, and in person with co-workers, clients, and subcontractors.)

    • Experience developing and writing proposals; understanding of the RFP and proposal development processes.

    • Able to work flexible schedule and shift priorities frequently while maintaining attention to detail, meeting deadlines, and achieving high quality standards.

    • Strong planning, organizational, and time management skills; must be able to work and communicate effectively with diverse internal staff

    • Ability and willingness to quickly learn and understand capture planning disciplines and practices (capture planning / strategy development and implementation in the A/E/C industry is preferred, but not required.)

    • Ability to understand and organize large volumes of information.

    • Ability to network and connect with clients, teaming partners, and professional organizations as needed.

    • Highly skilled in Microsoft Office Suite (Word, PPT, Excel)

    • Adobe Creative Suite experience preferred but not required

    • Familiarity with customer relationship management (CRM) databases preferred but not required (i.e. Oracle, Cosential, etc.)

    Special Considerations/Requirements:
    The successful candidate will be a high-energy and resourceful self-starter who demonstrates leadership skills and instincts. They should have an outgoing, confident personality with the professional demeanor necessary to interact with clients, internal stakeholders, pursuit teams, teaming partners and others. Specifically, the successful candidate will offer:

    • Leadership – Willingness and confidence to offer opinions and direction.

    • Dependability – Excellent planning and organization skills – develops realistic action plans, uses time efficiently, and meets deadlines.

    • Creativity – Strong creative, strategic, analytical, organizational and personal sales skills.

    • Innovation – Demonstrate innovative thinking to improve/drive marketing plans.

    • Collaboration – Commitment to working with fellow marketing and proposal staff, marketing resource support staff, and client teams in an engaging, positive way.

    • Agility – Ability to thrive in a fast-paced environment – learns quickly and asks questions to develop a deep understanding of the organization.

    • Quality & Results Orientation – Resourceful, accountable, motivated, energetic and results-oriented team player with a commitment to achieving goals and a strong service orientation.

    • Market & Client Oriented – Has an external orientation and understanding that all opportunities start with knowledge of how to create value for our clients.

    • Forward Thinking – Has the ability to motivate, lead by example, and encourage teamwork and effective cooperation. Demonstrates creativity, initiative, and the ability to think strategically and help teams develop and implement sound client and pursuit strategies.

    • Excellent Communication & Listening Skills – The ability to prepare and present information to all levels of client and internal organizations and craft and execute clear messaging.

    • Organized & Accountable – Excellent organizational skills and ability to coordinate the activities of various team members, hold people accountable, and prioritize tasks when faced with multiple priorities.

    • Highly Ethical – Leads with a strong set of values aligned with Arcadis values, business principles and Health & Safety standards.


    Minimum Years of Experience

    • Minimum 3+ years of experience as a marketing, proposal or business development specialist working with an Architecture/Engineering/Construction/Consulting firm is preferred.



    • Bachelor's degree in English, communications, journalism, marketing, business administration, engineering, science or architecture or a related field is required (or equivalent professional experience).


    Preferred Qualifications

    • APMP/CPSM Certified is a plus

    • Ability to travel occasionally (driving distance)

    Contact Information